BOOKING CONDITIONS 2020 HOLIDAYS
Al Fresco Holidays is a trading name of Greenbank Holidays Ltd, part of the European Camping Group. Your contract for will be with Greenbank Holidays Ltd and any reference to ‘we’, ‘us’ and ‘our’ in these booking conditions is to Greenbank Holidays Ltd. The correspondence address for Greenbank Holidays Ltd is Al Fresco Holidays, The Exchange Suite 1, Second Floor, Bank Street, Bury BL9 0DN, United Kingdom. Our telephone number is 021 206 3010 and our email address is email@example.com. The following terms and conditions will apply to your contract with us. For the most up to date terms and conditions please check our website. Greenbank Holidays Limited is an Appointed Representative of ITC Compliance Ltd which is authorised and regulated by the Financial Conduct Authority (FCA). Our obligation to you is to take reasonable skill and care in providing the travel services you have contracted with us for. If we arrange to provide you with some other travel service then our liability to you is limited to using reasonable skill and care in selecting the Supplier. If you have booked a package holiday within the meaning of The Package Travel and Linked Travel Arrangements, 2018, then we are responsible for the proper performance of the package holiday contract. Where we arrange a travel service on your behalf, for example provision of accommodation, we may do so as an Agent of you or the Supplier in which case your contract will be with the Supplier whose Terms and Conditions will apply to your booking.
When we organise a transport and accommodation service your contract will be with Keycamp Holidays (Ireland) Ltd. Licenced by the Commission for Aviation Regulation, TA 0156. Registered Office: 78-80 South Mall, Cork. Registered number: 126403. VAT number: 48183315.
Information and prices
We publish brochures many months before you go on holiday and take reasonable care to ensure that all information is correct at the time of printing. However, things may change after the brochure has been published and you agree that we have the right to amend your contract to provide a suitable alternative where changes are necessary. We reserve the right to increase or decrease our prices from time to time, for example, due to changes in exchange rates, supplier’s prices or travel costs. We will inform you of the up-to-date price of your holiday before you book where we reasonably can.
If changes to transportation costs, taxes, dues or fees arise after you have booked but before you have paid for your holiday in full, we may pass on differences in cost, however we will absorb an increase of up to 2% of the cost of your holiday (excluding insurance premiums and amendment fees). If the price of your holiday increases by more than 8% you will be entitled to cancel your holiday with a full refund but no compensation will be payable by us (refer to ‘Changes made by us’ below).
Local Taxes apply on some of our parks. To find out if your chosen Park(s) collects a Local Tax please check the Park details on our website. Local taxes are payable directly to the Park on check in, and are per person per day unless otherwise stated. Local taxes can be changed and introduced at any time.
If there are any other significant changes or we find any mistakes, we will advise you of this latest information at the time of booking or, if you have already booked, as soon as reasonably possible afterwards. Please check our website for the latest information on facilities and services offered at your chosen destination, and in your chosen accommodation, before booking.
Once you have paid a deposit or the full cost of your holiday, a contract will exist between us. Our contract is binding on you and all members of your party whose authority you warrant you have in making the booking. It is your responsibility to ensure that you and all members of your party are aware of and accept to be bound by our contract and the terms and conditions contained in it. We will issue an invoice, in your secure ‘your al fresco’ log in area on our website, confirming the main characteristics of your holiday. Please check your invoice carefully and contact us within 48 hours if you have any queries. Full payment must be received by us at least 12 weeks before departure otherwise we will be entitled to cancel your holiday with loss of deposit plus any insurance premiums, amendment fees, and travel costs that have been paid. We reserve the right to refuse to take a booking.
Keycamp Holidays (Ireland) Ltd is a 100% subsidiary of Greenbank Holidays Limited which is bonded in Ireland under the Transport Tour Operators and Travel Agents Act 1982 by the Commission for Aviation Regulations (Licence number TA0156). This means that holidays which include transport starting in the Republic of Ireland are protected by this Bond.
Transport conditions and delays
We use independent transport operators and you are bound by their conditions of carriage. These are available on request or on the transport provider’s website or at terminal of departure. If we are notified of a significant delay or change of schedule by the travel operator, we will contact you were reasonably possible before departure to inform you of this.
If you are pregnant at time of travel it's imperative to check there are no restrictions with your choice of carrier. Most ferry operators allow carriage up to 32 weeks, however some routes will require a doctor's certificate. Most airlines will usually advise against flying after 28 weeks, although some will allow carriage beyond this point up to as late as 36 weeks, as long as a GP's certificate has been issued. Please check when booking.
Planning your journey
It is your responsibility to plan your journey and we will not offer a refund for unused accommodation or travel if insufficient time has been allowed for travelling.
Sometimes facilities or travel services described in the brochure or website, or booked by you may be withdrawn or not fully available for reasons over which we have no control. You agree and accept that some facilities may not available during low season.
If we are aware in advance that a significant number of facilities normally available at the time of your stay will not be available we may treat this as a significant change to your booking and the provisions below under “Changes made by us” will apply.
Special requests must be indicated to us at the time of booking, however, they cannot be guaranteed. Any customer with restricted mobility or particular care requirements must inform us at the time of booking. Whilst we will use reasonable endeavours to accommodate such needs, they cannot be guaranteed unless we confirm this to you and if we are not informed we will not be liable for any loss. Please check our website for the most up to date information on facilities important to you.
Equipment damage waiver
We charge a non-refundable equipment damage waiver of €3.00 per night. This exempts you from paying a deposit on arrival to cover the cost of accidental damage to accommodation and equipment.
Your accommodation - cleaning
We clean accommodation after every single stay, so that when you arrive all you have to do is settle in and make yourself at home. To assist with this, we kindly request that accommodation is left as clean and tidy as you found it.
All parks, or specific accommodation types, require a cleaning deposit €100 to be left with the Al Fresco rep on arrival. This is refundable on departure if there is no extra cleaning required. You will be notified about this if it applies to your booking.
Changes made by you
If after our contract is formed you would like to make any amendments to your booking you can contact us to see if your request can be accommodated. However, please note that any amendment is subject to availability. All amendments will be subject to a €35 amendment fee plus any additional cost arising from the amendment you wish to make, including costs of alternate accommodation, extra party members or additional services. There are also additional charges for specific amendments made at any time of the year, as detailed below:
- Once our contract is formed it may not be possible to reduce the number of nights in your chosen accommodation.
- If you make a change within 12 weeks of departure we will not refund any reduction in holiday price.
- A change of holiday dates made within 12 weeks of departure may require a cancellation of your original holiday and the booking of a new holiday.
- If you amend or cancel your travel arrangements or you lose your travel tickets, you must pay for any extra charges or cancellation fees levied by operators. Certain travel arrangements may not be changeable after a reservation has been made and any alteration request could incur a cancellation charge of up to 100% of that part of the arrangements.
Cancellation by you
The lead member of your party must give notice to cancel in writing. Please send an email to firstname.lastname@example.org. The date of cancellation will be the date we receive your written instruction. In this event a cancellation charge will become payable by you to cover our reasonable costs including any cancellation charges set by third party operators. In addition to retaining your deposit and any amendment charges you have paid, you must pay the charges shown below which may be recoverable by you under your travel insurance policy, depending on its terms:
Number of days before Departure
Cancellation charge as % of total holiday cost*
More than 84 days
Loss of deposit
29 - 84 days
22 - 28 days
14 - 21 days
Less than 14 days
*excludes deposit paid, insurance premiums, amendment fees, train and flight costs and any non-refundable ferry deposits.
If your holiday cost is less than our usual €99 deposit, the full holiday cost is retained.
You can cancel your booking without paying cancellation charges if the performance of your booked services, or the carriage of passengers to your destination, is significantly affected by unavoidable and extraordinary circumstances. In such circumstances, we will arrange for your booking to be terminated and for you to receive a full refund. We will observe advice provided by the UK Foreign & Commonwealth Office.
If we cancel your booking
We reserve the right to cancel your booking. We will not cancel less than 2 weeks before your departure date, except for unavoidable and extraordinary circumstances, or failure by you to pay the final balance. Unavoidable and extraordinary circumstances mean a situation beyond our control, the consequences of which could not have been avoided even if all reasonable measures had been taken. If your holiday is cancelled you can either have a refund of all monies paid or accept an alternative holiday of comparable standard from us if we offer one (we will refund any price difference if the alternative is of a lower value). In the event a refund is paid to you, we will: 1. provide a full refund of your travel insurance premiums if you paid them to us and can show that you are unable to transfer or reuse your policy. 2. Pay compensation as detailed below except where the cancellation is due to unavoidable and extraordinary circumstances (see definition above).
Period before departure in which we notify you*
Amount you will receive from us
Over 84 days
29 - 84 days
22 - 28 days
14 - 21 days
Less than 14 days
The compensation that we offer does not exclude you from claiming more if you are entitled to do so.
Changes made by us
From time to time we may have to change your holiday arrangements and if so, we will notify you as soon as reasonably possible. If changes made before departure will have a significant* effect on your holiday we will offer you the opportunity to decide whether you wish to: (a) withdraw from our contract without penalty receiving a full refund of all monies you have paid to us; or (b) accept the changed arrangements and continue with your booking; or (c) accept our offer of a substitute holiday (where possible) which is of equal or higher value than that which you booked (which will be offered subject to you paying any price differential between the two holidays). We will refund any difference in price where the substitute holiday accepted is of lower value. *A significant change includes a change of destination where location and/or facilities offered significantly differ from those originally booked, lowering the standard of your accommodation where the stay was for a minimum of 3 nights, a change of departure time by more than 12 hours or a cost increase of more than 10%. On rare occasions we may have to cancel your holiday. In addition, if we make a significant change before departure (unless the change is a result of circumstances listed under the heading ‘Changes for reasons beyond our control’) or have to cancel your holiday, we may pay compensation where it is appropriate. The following compensation scale is based on how many days before your departure date, we notify you of a major change:
Period before departure in which we notify you*
Amount you will receive from us
Over 84 days
29 - 84 days
22 - 28 days
14 - 21 days
Less than 14 days
*excludes insurance premiums, amendment fees and flight costs. The compensation that we offer does not exclude you from claiming more if you are entitled to do so.
If changes are necessary after departure, we will reasonably endeavour to make alternative arrangements so that you can continue your holiday wherever possible or, if you do not wish to accept the changes, we will make arrangements for you to return home. If appropriate, we will pay compensation in line with the above except where extraordinary circumstances over which we have no control cause the cancellation or curtailment of your booking.
Changes for reasons beyond our control
Some changes are necessary because of unusual and unforeseeable circumstances which neither we nor our suppliers could foresee or avoid, even with all due care. These circumstances include industrial disputes, closure or congestion of ports or airports, road blockades, unavoidable technical transport problems, war, civil unrest, terrorist activity, natural or nuclear disaster, epidemic or disease, adverse weather conditions, natural or man-made disasters or similar events. In these circumstances, you will not be entitled to refund or compensation.
Passports, Visas and immigration requirements
Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements.
Our liability to you
You must inform us without undue delay of any failure to perform or improper performance of the travel services included in this package. If any of the travel services included in your package are not performed in accordance with the contract, or are improperly performed, by us or the travel service suppliers, and this has affected the enjoyment of your travel arrangements, you may be entitled to an appropriate price reduction or compensation or both. We will not be liable where any failure to perform or improper performance of the travel services is due to: you or another member of your party; or a third party unconnected with the provision of the travel services in the package and is unforeseeable or unavoidable; or unavoidable and extraordinary circumstances, which means a situation beyond our control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Our liability, except in cases involving death, injury or illness, shall be limited to a maximum of three times the cost of your travel arrangements. Our liability will also be limited in accordance with and/or in an identical manner to:
a) The contractual terms of the companies that provide the travel services that make up your package. These terms are incorporated into this booking; and
b) Any relevant international convention, for example the Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea, the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of accommodation, which limit the amount of and conditions under which compensation can be claimed for death, injury, delay to passengers and loss, damage and delay to luggage. We are to be regarded as having all benefit of any limitation of the extent of or the conditions under which compensation is to be paid under these or any conventions. You can ask for copies of the travel service contractual terms, or the international conventions, from Eurocamp by emailing email@example.com. Under EU law (Regulation 261/2004) you have rights in some circumstances to refunds and/or compensation from your airline in cases of denied boarding, cancellation or delay to flights. Full details will be publicised at EU airports and available from airlines. However reimbursement in such cases will not automatically entitle you to a refund of your holiday cost from us. Your right to a refund and/or compensation from us is set out in these booking conditions. If any payments to you are due from us, any payment made to you by the airline or any other service provider will be deducted. If it is impossible to ensure your return as scheduled due to unavoidable and extraordinary circumstances, we will bear the cost of necessary accommodation, if possible of equivalent category, for a maximum of three nights. The limit doesn’t apply to persons with reduced mobility and any person accompanying them, pregnant women and unaccompanied minors, or persons in need of specific medical assistance, provided that you notified us of these needs at least 48 hours before the start of your holiday.
NB this entire clause does not apply to any separate contracts that you may enter into for excursions or activities whilst on holiday.
Liability of suppliers
Many of the services which make up your holiday are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions (see above). Copies of these terms and conditions are available on request from ourselves or the supplier concerned.
We want all our customers to have an enjoyable holiday but you must remember that you are responsible for your actions and the effect they may have on others. You must abide by rules issued by the local management of your chosen destination or transport operator regulations, take reasonable care of your accommodation and take precautions for your own safety. If we (or another person in authority) believe your actions could upset others or put them in danger, or damage property, we may end your holiday. This could mean you are prevented from using your accommodation or using the transport we have arranged. If this happens we will not pay compensation or meet any expenses you incur as a result. It may also mean that we will not accept a future booking from you and you may also be responsible for any loss or damage we incur.
Children’s supervision & parental responsibility
You are responsible for the supervision of all members of your party under the age of 21. You must supervise your children and babies at all times unless a child is participating in any supervised activity. This is particularly important in all children’s play areas, in licensed areas, close to lakes and waterways, whilst cycling and in swimming pools. You must collect your child(ren) from supervised activities at the appointed time.
Data protection and your privacy
If you have a complaint
If you have any reason to complain, you must complain on the spot or as soon as possible to the relevant person (for example, the onsite Al Fresco holiday rep, or resort management) who will do everything reasonably possible to resolve the problem. If the problem is not resolved, please call us on 00 353 (0) 21 206 3010
Failure to take these steps and give us an opportunity to make things right at the time will significantly affect your ability to seek compensation later. If you are not satisfied with how your complaint was dealt with, please contact our Customer Relations Department within 28 days of returning home. Please send your complaint in writing to Customer Relations Department, Eurocamp 78-80 South Mall, and Cork. Or email firstname.lastname@example.org
We aim to resolve all complaints ourselves, but if this is not possible you can consider the ITAA redress scheme which is provided by CEDR. This provides an independent Arbitrator who will assess the case with a view to coming to an amicable solution.
Customers who book online can also lodge their complaint with the European Commission Online Dispute Resolution (ORD) Platform, at http://ec.europa.eu/consumers/odr/.
The above applies only to services supplied by Greenbank Holidays Ltd and does not apply to services featured in this brochure that are provided by any other company.
We are licensed in Ireland under the Transport (Tour Operators and Travel Agents) Act, 1982, by the Commission for Aviation Regulation (Licence No TA0156).